Governance
What UnitBuddy Helps a Strata Committee Actually Do
Committee work is mostly unpaid, time-poor and judged in hindsight. UnitBuddy gives committees a clearer record of money, maintenance, compliance and owner questions before decisions become arguments.
· 7 min read
On this pageBuilt for Australian strata across every jurisdictionOn this page
- Built for Australian strata across every jurisdiction
- Start with the committee's actual week
- The pressure on committees is not going away
- Where UnitBuddy helps
- Financial clarity before the meeting
- Levy forecasting owners can inspect
- A building health view that new members can understand
- Maintenance without the disappearing inbox
- Compliance dates that survive committee turnover
- Benchmarking that makes awkward questions easier
- Owner transparency without dumping PDFs on people
- What it costs when the record is poor
- A better handover for the next committee
Built for Australian strata across every jurisdiction
A committee in Sydney does not use the same language as an owners corporation committee in Melbourne or a body corporate committee in Brisbane. WA strata companies, SA community and strata corporations, Tasmanian bodies corporate, ACT owners corporations and NT schemes also have their own meeting rules, records and dispute pathways.
That matters in software. A useful committee tool should not flatten every building into NSW wording. It should let a building keep the titles, notices, levies, funds, approvals and reminders that match its own state or territory.
Start with the committee's actual week
Most committee work happens between meetings, not during them. Someone asks why the levies went up. A contractor says the quote was approved. A resident reports the same leak again. The treasurer wants to know whether the capital works fund can handle next year's lift work. The strata manager is chasing three other buildings that day.
That is where committees usually lose time. Not because people are careless, but because the facts are split across PDFs, email threads, invoices, minutes and half-remembered conversations.
UnitBuddy is meant to give the committee one working view of the building: the current budget, open maintenance, compliance dates, owner updates and the history behind decisions. It does not replace the strata manager or the committee's judgment. It makes the judgment less dependent on who remembers what.
- Collect the building record
- Connect money, maintenance and compliance
- Assign the next action and owner
- Share the same view with the committee
- Make decisions from evidence
The pressure on committees is not going away
Across Australia, committees are being asked to act with more care and keep better records. NSW has added stronger strata committee duties. Victoria, Queensland, WA, SA, Tasmania, ACT and NT schemes each have their own rules for meetings, records, spending authority, disputes and maintenance obligations.
At the same time, insurance is still expensive, trades are harder to schedule, older buildings need more planned maintenance and owners are less willing to accept vague answers.
The practical difference shows up at meetings. One committee can answer, "The capital works fund is tracking $42,000 below plan because the roof work landed early, so the proposed levy increase closes that gap over two years." Another committee has to say, "We'll check and come back to you."
Owners hear the difference.
Where UnitBuddy helps
Financial clarity before the meeting
Money is where trust is usually won or lost. Owners want to know where levies are going. Committees want to avoid guessing from a spreadsheet generated weeks ago.
UnitBuddy gives the committee a current view of:
- Admin fund and capital works fund balances
- Levy income against the approved budget
- Spending by category and contractor
- Known commitments for the rest of the year
- A plain forecast of where the fund is likely to finish
Admin fund
- Insurance38%
- Management22%
- Utilities18%
- Cleaning12%
- Other10%
That is enough to change the tone of a budget discussion. The committee can talk from the same record owners are looking at, instead of reading line items from a dense report.
Levy forecasting owners can inspect
The worst levy decision is often the one that feels easiest at the AGM: keep contributions low, avoid the argument and leave the next committee to explain the special levy.
UnitBuddy's levy forecasting puts the proposed levies beside the capital works plan, current balances, expected cost increases and known maintenance priorities. The point is not to produce a magic number. It is to show the trade-off clearly.
If a building chooses lower levies, owners can see what gets deferred. If the committee recommends an increase, owners can see what risk it is trying to remove.
A building health view that new members can understand
Every building has informal knowledge. The lift has been unreliable since Christmas. The roof was patched but not replaced. The west-side balconies keep coming up in reports. New committee members rarely receive that history in a usable form.
UnitBuddy turns maintenance records, compliance items, fund balances and unresolved requests into a building wellness view.
- Money78
- Maintenance52
- Compliance70
- Records86
- Participation44
The score is not a substitute for reading the detail. It is a starting point. It tells the committee where to look first and helps new members get up to speed quickly.
Maintenance without the disappearing inbox
Maintenance is where owners notice silence. A request goes in, the contractor is contacted, then the owner hears nothing for weeks. The committee may not know whether the delay sits with the contractor, the strata manager, the owner or a missing quote.
UnitBuddy shows each open item, who reported it, what action has been taken, who owns the next step and when it was last updated.
| Item | Status | Next |
|---|---|---|
| Lot 12 bathroom leak | Quote in | Manager |
| Lift door jamming | On site | Contractor |
| B2 fire-door closer | Needs vote | Committee |
| Basement boom gate | Closed | Contractor |
That kind of record does not make repairs cheaper by itself. It stops the committee being surprised by old problems at the AGM.
Compliance dates that survive committee turnover
Fire safety, essential services, lift inspections, asbestos records, window safety, insurance renewal, contractor documents and state-specific notices all need a system. A spreadsheet can work until the person maintaining it leaves the committee.
UnitBuddy keeps the dates, certificates, reminders and completed actions in one place.
- Current 12
- Due soon 5
- Overdue 3
That record matters if a complaint goes to Fair Trading, VCAT, QCAT, SAT, SACAT, ACAT or another state or territory pathway. A committee may still be challenged, but it can show what it knew and what it did.
Benchmarking that makes awkward questions easier
"Are our levies too high?" is hard to answer without context. So is "Why is our insurance so expensive?" or "Are we spending enough on maintenance?"
UnitBuddy compares a building with similar schemes by size, age, location and facilities. If insurance is well above comparable buildings, the committee has a reason to test the market. If the capital works fund is well below peers, the budget conversation becomes more concrete.
Levies / lot
Insurance
Capital works
Benchmarks do not decide the answer. They stop the discussion drifting into guesswork.
Owner transparency without dumping PDFs on people
Owners do not need every invoice in their inbox. They do need to understand the state of the building and the reason behind major decisions.
UnitBuddy lets committees share clear summaries of finances, maintenance, compliance and owner updates. That does not remove disagreement. In strata, disagreement is normal. The benefit is that people can argue from the same record.
What it costs when the record is poor
The expensive failures usually have a paper trail:
- Capital works contributions stayed too low for years, then a special levy arrived.
- Compliance was assumed to be handled, but the certificate or inspection was missing.
- A contractor dispute became harder because the approval history was unclear.
- Owners voted against sensible work because they did not trust the numbers.
- Good committee members resigned because the unpaid job became too hard to manage.
UnitBuddy cannot make owners agree. It can reduce the time spent reconstructing basic facts after trust has already started to break down.
A better handover for the next committee
Every building changes committee members eventually. When that happens, the building should not have to relearn its own history from scratch.
The strongest case for UnitBuddy is not a dashboard screenshot. It is the handover: current money, live maintenance, open compliance, previous decisions and owner-facing updates all still there when the next group of volunteers takes over.
Keep the scheme file in one place the committee and the manager can both open. Features, pricing, or book a tour.